Accounting, like many other professions, has experienced significant, industry-wide changes due to the rise of remote work. Although some industries, like graphic design and software development, have long allowed employees to work from home, the COVID-19 pandemic made working remotely the norm in many industries.

Companies in nearly all fields ultimately realized that a remote work model helped them save money (No more rent! No more utilities!) and improved employee morale. However, in the tax and accounting industry, which has long been office-based, adapting to a permanent work-from-home environment has been challenging for some. 

We’re here to help – there are plenty of tips for managing remote accounting teams effectively, and we’re sharing them here.

1. Cloud-Based Software

Web-based platforms are at the forefront of the remote work revolution. Tools like QuickBooks Online, Xero, and Sage allow teams to access clients’ financial data from anywhere, while workflow and CRM systems like Hubspot enable easy collaboration. 

And, of course, CountingWorks PRO is here to revolutionize your web presence.

When you’re deciding what platforms your team should use, consider:

• Availability of real-time updates: To avoid errors, make sure team members have the most current data for each project or client.
• Scalability: Look for software that can adjust to the size and needs of your tax firm as you grow.
• Security: Choose a system with bank-level security features to protect sensitive financial information.

2. Communication and Collaboration Tools

Effective communication is essential for managing remote offices. Tools such as Slack, Microsoft Teams, and Zoom have become indispensable for distributed teams.

Their features include:

• Direct messaging: Employees can quickly communicate individually with other team members without disrupting group chats.
• Video conferencing: Departments and individuals can easily communicate face-to-face, share screens, and reduce feelings of isolation.
• Integrated file sharing: Documents and files can be uploaded and shared with one team member or your entire staff with one click.

3. Cybersecurity Considerations

When your team is working remotely, there are increased cybersecurity risks. Due to the nature of their work, tax and accounting firms must prioritize protecting client data.

Consider implementing the following measures:

• VPNs (Virtual Private Networks): VPNs provide highly secure internet connections for remote workers.
• Two-factor authentication (2FA): Enable 2FA on all of your systems to add an extra layer of security. This prevents unauthorized access.
• Regular security training: Educates employees on best practices and emerging threats.

4. Flexible Work Arrangements

Flexible work arrangements can drastically improve employee satisfaction and productivity. To create a positive workplace culture, try these ideas:

• Flexible hours: Allow employees to work during their most productive times. Since the tax and accounting field is cyclical, it’s especially easy to allow flexibility when it’s not tax season.
• Remote work stipends: Provide monthly or yearly financial support for home office setups, gym memberships, internet access, or other amenities that are priorities for your team.

5. Continuous Learning and Development

Continuous learning and professional development are crucial for tax and accounting experts. In fact, to maintain their designations, Enrolled Agents (EAs), Certified Public Accountants (CPAs), and some other financial professionals are required to take continuing education courses every year. 

To aid your staff, offer:

• Online training courses: Provide access to online CPE courses, like the industry-leading options available in the CountingWorks Learning Center.
• Webinars and workshops: Schedule remote webinars and workshops to help your team stay at the forefront of industry trends like social media marketing and artificial intelligence (AI).
• Professional certifications: Encourage team members to pursue relevant certifications to better serve your tax and accounting clients.

The future of remote work in accounting is bright, with numerous tools and strategies available to help firms manage their remote teams effectively. By choosing high-quality cloud-based software, implementing strong cybersecurity measures, and fostering a culture of continuous learning, accounting practices like yours can take on the 21st century with ease.

Don't miss out on the opportunity to elevate your practice—schedule a demo with our representative today and discover how CountingWorks PRO all-in-one solution can revolutionize your business!